When a project needs physical samples for further comparison, define the purpose of shipment clearly. HUAGE recommends first identifying the selection question the samples should resolve, then discussing available samples, costs and shipping arrangements so the physical materials can be linked to a clear material specification on arrival.
Define the sample's purpose
For colour, choose representative surface samples; for construction, review product records or sections too. A small colour swatch cannot show room layouts or replace formally supported performance testing. Explain sampling purposes before shipping to select suitable materials and documents.
Label samples with product reference, face timber, construction and finish, stating approved fields. Identify any differences in dimensions, joints or thickness from proposed supply rather than leave recipients to infer them. Catalogue names help identification, but traceable sample numbers prevent confusion after several shipments.
Discuss sample shipping separately
Provide the receiving country, city, address, contact and project programme clearly. Confirm the actual sample contents, quantities, costs and timing individually. The available information establishes neither free samples to every destination nor a fixed arrival promise, so a fast-service description in the original catalogue does not mean all cross-border sample arrangements are included.
Prepare sample schedules with reference images and specifications so recipients understand each sample's purpose. Pass the documents on with samples transferred by designers to owners or local installers. Private delivery information belongs in actual collaboration, not public articles or cases. Public content explains methods; project documents retain specific identities.
Link feedback to the same identifier
After samples arrive, check the schedule, identifiers and material condition, then compare them under the same light and orientation. Feedback should specify the features to retain and changes required, rather than selecting an unnumbered close-up alone. If a sample is only for discussing a direction, state that final approval is outstanding so later participants do not treat it as an approved production reference.
HUAGE supports material discussions with samples and documents; confirm shipping and customisation terms per project. After comparison, connect the final sample with specifications, drawings and quotations before proceeding. Defined sampling purposes and numbers let physical samples answer specific questions and prevent later supply discussions guessing their provenance again.
